These procedures ensure that data is retained only for as long as necessary to fulfill its intended purpose and is disposed of securely to prevent unauthorized access or disclosure. Implementation involves defining retention periods based on legal, business, and operational needs, using secure methods for data deletion, and training personnel on proper data handling and disposal practices. Regular audits and updates to retention schedules help maintain compliance and security.

Prior to collection, appropriate consent is obtained from individuals to ensure compliance with applicable laws and guidelines governing the collection, storage, use, and disclosure of personal information. This approach helps protect privacy and reduces the risk of unnecessary data processing. Implementation involves conducting data minimization assessments, maintaining consent documentation, and training staff on lawful data collection practices. Regular reviews help ensure continued adherence to evolving legal requirements and business needs.